Case Studies of Libraries Using Free ERP Software

Case Study 1: Koha Library System

Library: Small Public Library in a Rural Community

Overview: This library implemented the Koha Library System, a free and open-source integrated library system (ILS) that includes modules for circulation, cataloging, acquisitions, and more.

Challenges: The library had a limited budget and needed a cost-effective solution to manage their collection and provide better services to patrons.

Solution: By choosing Koha as their ERP software, the library was able to automate many of their manual processes, such as cataloging and circulation. The system also allowed patrons to search the library's catalog online and place holds on items.

Results: With Koha, the library improved efficiency in managing their collection and serving patrons. Staff members were able to spend more time assisting patrons and less time on administrative tasks. The library also saw an increase in circulation and patron satisfaction.

Case Study 2: Evergreen ILS

Library: Medium-Sized Academic Library

Overview: This academic library adopted Evergreen ILS, a free and open-source library automation system designed for consortia and large library systems.

Challenges: The library needed a scalable and flexible system that could handle their growing collection and support multiple branches.

Solution: Evergreen ILS provided the library with a robust platform to manage their collection, circulation, and acquisitions across multiple branches. The system also offered advanced features such as serials management and electronic resource management.

Results: By implementing Evergreen ILS, the library was able to streamline their operations and provide a seamless experience for patrons using different branches. The system's reporting capabilities also helped the library make data-driven decisions to improve services and resource allocation.

Case Study 3: OpenBiblio

Library: Community College Library

Overview: This community college library selected OpenBiblio, a free and open-source library automation system, to manage their collection and streamline library operations.

Challenges: The library needed a user-friendly system that could handle cataloging, circulation, and inventory management without requiring a significant investment.

Solution: OpenBiblio provided the library with essential features for cataloging, circulation, and reporting. The system was easy to set up and customize to meet the library's specific needs. Additionally, OpenBiblio offered support for barcode scanning and integration with online resources.

Results: With OpenBiblio, the community college library was able to efficiently manage their collection and improve access to resources for students and faculty. The system's simplicity and affordability made it a practical choice for the library's limited budget.

Case Study 4: VuFind

Library: Specialized Research Library

Overview: This specialized research library implemented VuFind, an open-source discovery interface that provides a user-friendly search experience for library patrons.

Challenges: The library needed a modern and intuitive search interface to help users discover and access their vast collection of research materials.

Solution: VuFind offered the library a customizable and responsive search interface that integrated with their existing library systems. The interface allowed users to search across different types of resources, including books, journals, and digital collections, from a single search box.

Results: By adopting VuFind, the specialized research library enhanced the discoverability of their resources and improved the user experience for researchers and scholars. The interface's faceted search and relevancy ranking features helped users quickly find relevant materials, increasing the library's value as a research hub.